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Village Committee Meeting
Meeting to set dates for 2023. On Zoom or in person at Hidcote Lodge on Mill Road. Email pc@redlingfield.suffolk.gov.uk for Zoom link. All welcome.
Redlingfield Village Committee Meeting 8th February 2023 from 8-10 pm
Zoom Meeting or in Person – 8pm start - all are welcome (please have your diaries to hand)
To join Zoom Meeting Link:
email pc@Redlingfield.suffolk.gov.uk for link
Or In person at Hidcote Lodge, Mill Road, Redlingfield. IP23 7QU – 01379 678835
please email/phone to tell us if you are attending in person so we have enough seats.
Meeting Chair: Midge Gibbons, Parish Clerk: Janet Norman-Philips, Treasurer: Adrian Smith.
Village Committee Members: Andrew Abbott, Katie Abbott, Graham Abbott, Sue Chapman, Allan Chapman, Helen Cook, Will Edwards, Emma Hewitt, Pat Kelly, Manday Miller, Lesley Rose, Adrian Smith, plus Will Kerry is a part-time member.
Agenda
- 1. In attendance & Apologies for absence
- 2. Minutes of previous (AGM) and matters arising. Website Link: http://redlingfield.onesuffolk.net/assets/agm-2022/2022-45th-Redlingfield-Parish-Meeting-AGM-Minutes-Finalrevised-26-05-2022.pdf
- 3. Finance Update for April 2022-March 2203 Financial Year. Current balances, income/expenditure plus projected expenditure for next financial year. This item precedes events on the agenda so we know how much money we have to play with and how much fund raising/begging we are going to have to do….
- Current bank balance at 27th January is £5,918 (at this time last year it was £4,236) This excludes the Earmarked Funds for the Defibrillator of £1,449.
- Income from the Pub & Doorstep Green events was £2,826 against costs of £1,038 (including alcohol licences) providing a contribution to the Parish Meeting of £1,788.
- Some £75 was received from individual donations.
- Committed/expected expenditure for April 2022 to March 2023 is £1,400. Spend so far is £1,321.22:
- £94.06 Contribution to the Tea on the Green
- £114.00 Purchase of 30 Jubilee Mugs for village youngsters
- £446.22 Insurance
- £38.38 SALC membership
- £193.20 SALC Audit costs
- £118.80 Scribe accounting system
- £125.00 Grass Cutting
- £156.56 Dog Bins
- £35.00 Data protection registration
- Committed/expected expenditure for April 2023 to March 2024 is £1,300.
- 4. Update from 2022 Queen’s Jubilee and village events
4.1 Queen’s Canopy Trees – The Redlingfield Project to plant 10 trees for every household has been achieved – some 600 trees in total have been distributed/planted.
4.2 Queen’s Jubilee events were well attended and enjoyed (see coverage of events in village magazine and website).
4.3 Queen’s Jubilee mugs for village youngsters. 30 Mugs were purchased.
4.4 Redlingfield PCC’s (Precocial Church Council) fundraising “Queens Jubilee Pedal to the Palace” was a great success raising over £5,000 for the PCC which will go towards updating St Andrews church and the Doorstep Green.
4.5 At our Jubilee Summer Fayre – Youngsters got a chance to what vote for the play equipment they most wanted to be installed on the Doorstep Green. They enthusiastically chose from a large selection with the favourite being a zip slide, closely followed by a giant basket swing, climbing frame/obstacle course and seesaw and roundabout. With mothers of very small people requesting play items for toddlers. In all the value of items chosen amounted to around £50,000 plus VAT. Also see item 9.4.
4.6 The "Jubilee Jump & Jive" at the Red Feather Club – was well attended and raised around £900 for the Doorstep Green (Redlingfield Village Amenities Ltd). See item 9.4.
4.7 Fundraising for the Jubilee Fund to help Redlingfield village youngsters with the expenses involved with starting college or their first job, has been put on hold due to the current cost of living crisis. Note: this includes the planned "Auction of Promises" and “nice/more valuable” donated items to raise funds for both the Jubilee Fund and Doorstep Green funds.
5. Dates for 2023 Pubs on the Green –
Notes:
Doorstep Green Licenced Bar: We use Temporary Event Notices to provide the licence which allows us to sell alcohol at the Pubs of the Green and various village events. Each licence costs £21. We normally hold up to 10 such events each year.
Toilets on Doorstep Green. For the last few years we have used a construction site toilet – rented from April/May till October (6-7 months). The Owners of the firm we normally deal with have retired and sold their business to a new firm.
The lowest weekly cost of hiring a toilet for 26 weeks from the new firm has now gone up to £31.80 per week plus £50 to deliver/collect at the start and end of the hire period. Making a total of £876.80 - an increase of some 25%. on previous costs.
These hire costs have normally been covered by a donation, however, this year that donation is not available and the Doorstep Green account has insufficient funds to cover these costs.
Hiring toilets for specific events eg the Summer Fayre or Dog/Produce Show – will cost in the region of £180 per hire/event.
We can consider amalgamating events, to increase footfall and income (this has already been suggested by the PCC and RVA ltd members) and/or seeking further donations/fundraising...
Potential Dates for 2023 Pubs on the Green
- · May Saturday
- · June Saturday
- · July Summer BBQ
- · August Saturday
- · September Saturday
- · October Saturday
6. Planned Church events for the year and Other Fundraising Ideas?
7. Dates for the village tidies and clean-ups – Churchyard/Village/Doorstep Green. Note: We have gloves, hi-vis waistcoats and litter picker tools, plus rubbish bags.
- Churchyard Tidy – PCC normally picks the date….
- Village Litter Pick – weekend of 1st/2nd April or 8th/9th April
- Doorstep Green Tidy – a Wednesday in April (12th or 19th or 26th) & a weekend in April – (15th &16th or 22nd & 23rd).
8. Dates for other events including AGM and February 2023 Village Committee Meeting
8.1 Redlingfield Village AGM (Annual Parish Meeting) Wednesday 17th or 24th May 2023 (Both dates are currently available at Horham Community Centre).
8.2 Next Village Committee Meeting Wednesday 7th February 2024 (to set dates for April 2023 - March 2024)
8.3 Suffolk Day (and Summer Solstice) this year falls on Wednesday 21st June.
8.4 St Edmund's Day– Monday 20th November.
8.5 Coffee Caravan restarts on 5th April 2022 – First Wednesday of the month from 10am till 12 noon on the village triangle from 5th April 2022 till 4th October 2022.
9. Other items
9.2 Update of Defibrillator (JNP to report).
9.3 Update on Household Support Grant. (JNP to report).
Round 2 (£3,000) In January 2022-March 2022 Suffolk Community Foundation awarded Redlingfield a grant of £3,000 to assist households in need. (Assistance was provided to six households comprising 13 individuals).
Round 3 (7,000) In September 2022 – October 2022 Suffolk Community Foundation awarded Redlingfield a grant of £7,000 to assist households in need. (Assistance was provided to fourteen households comprising 34 individuals).
Both sets of grants were distributed by Janet Norman-Philips & Alison Smith with oversight provided by Midge Gibbons.
9.4 Update from the Doorstep Green Company on the Doorstep Green car parking progress plus brief on future plans (which remain unchanged).
Background: Redlingfield Village Amenities Ltd (RVA ltd) and Redlingfield PCC are working together to install the car parking and roadway for the Doorstep Green.
RVA ltd have spent £12,726 purchasing the under-grass grids for the access road and car parking – (made up from a Localities Grant of £1,500 from Cllr Peter Gould, a grant of £7,226 from Redlingfield PCC and £4,000 from the Doorstep Green (Redlingfield Village Amenities ltd) bank account). RVA ltd planned to spend £2,064 on installation costs for the grids – to be paid for by a grant from the PCC. This has now increased to £2,352. Overall costs have increased by £900 for the original quotes – mainly due to delays in funding and then needing to wait for the right weather and soil conditions.
Currently installation of the parking grids is due to take place in March and take around a week. At that time, the field will not be available for parking.
Redlingfield Village Amenities Ltd currently has some £2,800 in the bank. This needs to be built up to around £8,00-£12,000 in the next couple of year to enable us to attract grants and donations and provide a minimum of 10% of match funding for those grants.
Immediate future plans relate to buying and installing the new fencing and installing the gates that have been donated (when we can afford it). The wildlife are also needs work.
Longer term we need to get back on track for completely updating and expanding the play area, improving amenities, facilities and pathways as well as obtaining the substantial grants needed to achieve this. Projected costs are in the region of £80,000-£90,000.
We will be conducting further surveys etc to ascertain people’s needs and requirements. RVA ltd hopes to carry out these surveys in conjunction with the PCC and the requirements to upgrade the church to provide for community use alongside its spiritual role.
9.5 Reminder Village Magazine Spring 2023 - last date for inclusion in issue is 14th February 2023.
9.6. AOB