2018 AGM

41st Annual General Meeting of Redlingfield Village Meeting at Horham & Athelington Community Centre 8pm on Wednesday 16th May 2018 (Ref  AGM160518)

Minutes

  1. Apologies for absence: Jeanette Brierley, Midge Gibbons, Chris Gibbons & Pat Kelly 
  2. Reports from guests:
    1. Police – written report by MC Dan Peck
    2. Elizabeth Gibson-Harries – District Councillor
      Councillor Gibson-Harries said she will be standing down at the next district council election. She highlighted funding opportunities for the Doorstep Green and offered to help obtain some grant funding.
  3. Minutes of last meeting: Minutes read by Mike Ager & approved
  4. Matters arising: None.
  5. Chairman’s report: Chairman Mike Ager reported
  6. Treasurer’s report: Jeanette submitted written accounts and had told the clerk and chair that the new audit procedures were working well. The major regular outgoings were still grass cutting and insurance.
    1. Accepted and minuted Accounts and Governance (AGM160518/TRS1)
    2. Adopted 2018 Financial Risk Assessment and Management Actions document
    3. Accepted of 2018 Assessment of the Effectiveness of Internal Audit report
  7. Village committee membership:
  8. Existing committee members Andrew Abbott, Graham Abbott, Katie Abbott, Mike Ager, Jeanette Brierley, Susan Chapman, Allan Chapman, Will Edwards, Lesley  & Tony Rose-Freitas, Chris Gibbons, Midge Gibbons,  Emma Hewitt, Pat Kelly, Russell Kerry, Jacqueline Love, Manday Miller, Adrian Smith and Janet Norman-Philips unanimously re-elected.
  9. Election of officers
    1. Treasurer Jeanette Brierley re-elected.
    2. Secretary Janet Norman-Philips re-elected.
    3. Chairman Mike Ager re-elected.
  10. Neighbourhood Watch
  11. No volunteer was forthcoming to temporarily cover Neighbourhood Watch co-ordinator role.
  12. Report from Redlingfield Village Amenities (Doorstep Green) & Church project: Janet reported that variously being let down by suppliers, snowstorms and downpours had delayed completion of the bridge to the new Doorstep Green.
  13. Broadband:
    1. Green Box operational later this year
    2. For houses on the Eye side of the Green Box Fibre to the premises by December.

Janet reported that Peter Ingram, the project director for Suffolk Better Broadband, kindly came to a meeting in April explain the roll-out of fast broadband in Redlingfield. The green cabinet near the village sign should be fully operational by the end of June - this means that houses from the cabinet towards Denham, Horham, Worlingworth and Southolt should be able to access (ie get from their supplier) download speeds of up to 80meg and upload speeds of 20meg. Janet agreed to supply him with phone numbers of those at the extremities of the area to check they are covered. Those not covered by fibre to the cabinet - ie from the cabinet towards Occold and Eye (Mill Road and Occold Corner etc) will get fibre to the property by Christmas and should then be able to access download speeds of up to 330meg and upload speeds of 30meg. The most any household is realistically likely to need is a download speed of 10meg. Properties further along Occold Road ie Poplar Farm and Mill Road ie Kiln Farm should also be able to get fibre to premises. Jan is to provide phone numbers and Mr Ingram agreed to investigate. Mr Ingram was again thanked for making the long journey to explain what is happening with broadband.

  1. Any other business
    1. Over the weekend of 16/17 June Redlingfield Church is having an event called “I remember when...” a mix of flower displays along with art work around the theme.
    2. Other PCC events: Quiz in October and Cheese & Wine Feb 16 2019
    3. Another Family fun evening, buffet & race night on Saturday 27th Oct 2018.
  2. Date of next Pub on the Green is Saturday 26th May 2018 – 6pm till midnight
  3. Summer Faye & BBQ Saturday 30th June on Doorstep Green 5pm till midnight
  4. Pubs on the Green at the Doorstep Green from Saturdays from 6pm to Midnight,     July 28, Aug 25, Sept 22 and Oct 20.
  5. Date of next village committee meeting:
    1. Tues 5th February 2019. 8 pm venue to be agreed

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